Exhibitor and Sponsorship Opportunities

Register for Exhibitor Booth and/or Sponsorship Opportunties

• Exhibitor Booths
• Conference Sponsorships
• Other Conference Sponsorship Opportunities

Exhibitor Booths

Our exhibitors are very important to us so we put them right in the heart of the action! We invite your company/organization to exhibit at our upcoming GIS conference in Indianapolis, May 20-22, 2025. The booth registration fee is $750 and includes the following:

• One complimentary conference registration.
• Add'l individuals can be added at the discounted rate of $250 each.
• 6’ display table
• 2 chairs
• Electric service (120v, 20amp)
• Wireless Internet

All exhibitors must be registered. Exhibitor badges will be furnished to each exhibitor and must be worn for identification purposes at all times in the exhibit hall.

Booth locations will be assigned by the conference committee the week of the conference, with priority given to sponsors. Emphasis will be to not place competing firms adjacent to each other, all booth assignments will be in the best interest of the conference.

Exhibitors agree to indemnify and hold harmless the Indiana Geographic Information Council, its Conference Committee and all co-hosts from and against any and all liability and expenses for personal injury and property damages or loss arising from or out of the use by the exhibitor space or related activities.

Schedule

All signs must be located within the boundaries of the assigned booth space and hung no higher than the height limitations for each booth type. Signs may not be attached to walls, nor may they be hung from the ceiling, outside the booth space. Equipment may not extend into the aisles and across the exhibitor’s purchased booth lines.

All exhibitors will be bound by and subject to the policies and procedures of the Crowne Plaza Union Station. The exhibitor further agrees to comply with all fire rules, electrical codes, union jurisdictions, and all other applicable federal, state, municipal, and county laws and regulations.

Exhibitors will be liable for damage caused by marking, defacing, or damage by fastening fixtures or other items to floors, walls, or columns of the Crown Plaza Union Station and for any damage to equipment furnished by management or its service suppliers.

Freight

For the security of your freight and materials, we ask for a timely delivery of your products and equipment to the facility. Items may not arrive more than 5 days prior to the conference as there is limited storage space. All products and equipment should be properly labeled with the Crowne Plaza Union Station address as follows: 

<Your Name>, <Your Company name>
<IGIC, May 20, Booth #>
Crowne Plaza
123 Louisiana Street
Indianapolis, IN 46225

Conference Sponsorships

IGIC recognizes both its annual sponsors and conference-only sponsors as official sponsors of the Annual Conference. Annual sponsors are recognized throughout the year (including the conference), while conference sponsors are only recognized during the conference. 

• Annual Sponsorship: $2,500 and includes a booth at the conference and three registrations. Learn more about our annual sponsorships. 
• Conference-Only Sponsorship: $1,000 and includes one registration (no booth). Register for a conference-only sponsorship. 

Other Conference Sponsorship Opportunities

Not interested in a booth or being a sponsor? Or maybe you want a booth AND additional exposure to IGIC conference attendees? We're proud to make the following à la carte options available:

Award Sponsorships: Sponsor one (or more) of IGIC's annual awards. Your company's representative will announce the award winner while the company's logo will appear on the big screen. Representative may speak up to two minutes about the company. 

• Ford Award for Exemplary Service ($500)
• Excellence in GIS Award ($500, incudes up to six awards being presented)
• Special Achievement in GIS Award ($250)

Keynote Sponsorships: Sponsor one (or more) of IGIC's keynote/plenary presenters. Your company's representative will introduce the speaker while the company's logo appears on the big screen. Representative may speak up to two minutes about the company. 

• Two options available ($500 each)

Gamification Prizes: Throughout the conference, attendees will earn points by visiting exhibitors and attending sessions. With these points, attendees can redeem prizes from the conference app's prize store (the largest points available will be earned by visiting exhibitors). We are asking exhibitors to either donate physical items they can bring with them to the conference, or purchases gifts cards through IGIC. Either way, companies will be recognized as donors of the prizes in the prize store. 

• Variety of gifts cards available for purchase (at cost)
• Bring your own prize for the prize store (IGIC needs to know the value so it can assign a point value)

Questions about the 2025 Indiana GIS conference or exhibitor/sponsor information? Please contact Jess LaNore, at [email protected] or (317) 643-4133.